Conference Management Software

"Conference Management Software Solution is a combination of Online and Offline fully integrated Solution giving total front-end as well as backend coordination & management of all logistics of conference & delegates related services."

Features:-

  • Availability Management
  • Booking Management
  • Calendar Management
  • Meeting Management. Multi - Location
  • Real Time Updates. Reservations Management
  • Reservation Confirmation by Mail / SMS
  • Block Room for Maintenance Issues
  • Conference Room Display Provision Photo
  • Room wise Plan / Package
  • Cancellation and Room Change Feature
  • Integration with Website
  • Party Settlement Report
  • Total conference management solution.
  • Online as well as offline.
  • Provides all the details in a nutshell ( MIS report).
  • Exports reports of every kind.
  • Management of papers/ presentations.
  • Includes all sorts vendor/ suppliers’/ hotel information.
  • Prints bar code id card.
  • Task organizer- Provides guide lines for smooth operation.
  • Administration of participants, payments, events and products.
  • Registration of participants at the conference site.
  • Different data export functions.
  • Pax wise Sales with Provision of Tax Summary and Detailed Report
  • Item wise Sales with Provision of Tax Summary and Detailed Report
  • Flexible Billing Options Suited to Split, Single or Consolidated Requirements

Major Modules Are:-

  • Registration (Attendee Management)
  • Accommodation
  • Travel and Tours
  • Abstract Module
  • Booth / Exhibitor Management (Exhibition and Booths)
  • Mailing / Communication
  • Financial Accounting
  • Forms (Customization of Forms)
  • MIS Reports

Technology:-

  • Frontend: ASP / ASP.net / VB / VB.net / PHP
  • Database: SQL Server / Access / Mysql / Oracle

Frequently Asked Questions

It combines online and offline functionality for availability, booking, calendar and meeting management, giving both front-end and back-end coordination for the entire event.
Reservation confirmations are sent by email or SMS automatically once a booking is made, with support for multi-location events and real-time updates.
Yes, the Registration module handles attendee management end to end, including on-site registration at the conference venue and printing barcode ID cards for delegates.
Yes, the Accommodation module tracks room allocation, block rooms for maintenance, room-wise plans/packages, and cancellations or room changes for delegates and guests.
Yes, a dedicated Travel and Tours module coordinates delegate travel logistics alongside the main conference schedule.
Yes, the Booth/Exhibitor Management module handles exhibition space allocation and booth bookings as part of the overall event.
It provides MIS reports covering registrations, party settlements, pax-wise and item-wise sales with tax summaries, and exportable reports of every kind for post-event analysis.
Yes, the Abstract Module handles management of papers and presentations submitted for the conference, alongside the review and scheduling workflow.
Yes, billing options are flexible enough to support split, single or consolidated invoices depending on whether delegates are billed individually or as a group.
Yes, the system supports integration with your website so online registrations and bookings feed directly into the conference database.
It's built on ASP/ASP.NET/VB/VB.NET/PHP front-ends with SQL Server, Access, MySQL or Oracle databases, and can be adapted to your organization's existing technology stack.
Yes, the software includes all sorts of vendor, supplier and hotel information alongside financial accounting for the event.
Yes, the Forms module allows customization of registration and other forms to match the specific requirements of each conference or event.
Yes, multi-location support and real-time updates make it suitable for organizations running conferences across different venues or repeating the same event annually.
Send an enquiry from this page with your event size and requirements, and we'll arrange a demo covering registration, accommodation, billing and reporting.

For Sales Call : 09312289566 / 08588827540