Conference Management Software for Registration, Delegates and Event Operations
Software for conference and event operations, combining registration with identification and event-control workflows.
BSD Infotech’s conference management experience combines a reusable conference management application with barcode or smart-card identification and event-control workflows. Our documented experience covers delegate registration, delegate identification, sessions, exhibitions and hotel/accommodation information, and event-day operations such as entry control and operational counters.
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Conference Management Software Features
These capabilities are drawn from BSD Infotech’s conference management application and documented implementation experience.
Delegate Registration
Registration and delegate information management, including on-site and pre-registered delegates.
Delegate Identification
Barcode badges or cards used to identify each delegate.
Access and Entry Control
Scanning and controlling access to defined conference areas, where documented in our implementation experience.
Session Management
Session and scientific-session management as part of the conference structure.
Speaker Management
Speaker and session information, where supported by the conference structure.
Exhibition and Booth Management
Booth and exhibitor information, with barcode-based booth scanning documented in our implementation experience.
Lunch and Kit Distribution
Barcode-based control at operational counters such as lunch and kit distribution, where documented.
Kiosk
Kiosk-based delegate interaction, such as delegate-to-delegate messaging, documented in our implementation experience.
Workshops
Workshop information as one of the conference master-data areas.
Conference Administration
Conference-specific administration and configuration, so each conference can be set up on its own terms.
Fees and Registration
Registration categories and fees defined per conference.
Hotels and Accommodation
Hotel and room information for delegate accommodation, as part of the conference management application.
API
An API to retrieve registration data, documented as part of the conference management application.
How the Conference System Works
This reflects BSD Infotech’s documented conference and event implementation experience. Not every event uses every step — the workflow varies by event requirement.
Barcode and Smart Card Integration for Conferences
BSD Infotech’s conference and event implementation experience includes barcode badges, barcode scanners and guns, and smart-card readers used for delegate identification and scanning at event operational points such as entry, lunch, kit and exhibition counters. For the complete range of barcode hardware, software and integration, see barcode solutions for conference and event management. For smart-card reader hardware, see smart card readers. This page does not repeat that content.
A Reusable Conference Management Platform
BSD Infotech’s conference management application is documented as supporting more than one conference, each with its own registration categories, fees, workshops, hotels and rooms, administered separately. An API is documented for retrieving registration data. This is described here as it is documented — a reusable application with conference-specific administration — not as a claim about a modern SaaS platform.
Per-Conference Setup
- Registration categories and dates
- Fees
- Workshops
- Hotels and rooms
Delegate Management
- Registration data entry
- Accompanying-person data
- Issuing tours and rooms
Reporting and Integration
- MIS reports
- API for registration data
From the Conference Management Application
Sample screens from BSD Infotech’s conference management application. These are historical application screens, shown for illustration; the current interface may differ.
Example from a historical BSD implementation. Screens show sample or placeholder data; no client, delegate or event-identifying information is shown.
Historical Conference and Event Implementations
BSD Infotech has historical experience implementing conference and event-management solutions combining registration software with barcode, smart-card and event-control workflows. Client and event names are withheld for confidentiality.
Conference Delegate Management — Client Confidential
ContextA conference organizer needed delegate registration and identification for its events.
BSD ImplementationA registration and delegate-identification workflow was implemented, using barcode badges and barcode scanning for entry and event-operational counters.
Multi-Event Conference Operations — Client Confidential
ContextThe same organizer engaged BSD Infotech across more than one conference and event over time, each with its own delegate and operational requirements.
BSD ImplementationDelegate registration, barcode and smart-card identification, and event-control workflows were implemented separately for each event, run on a multi-user server application.
Scientific Session and Exhibition Management — Client Confidential
ContextAn event required session and speaker information alongside exhibition and booth-level identification.
BSD ImplementationSession and speaker management were implemented alongside barcode-based booth and exhibition scanning, as a documented extension to the core registration workflow.
These are anonymized examples of documented implementation work, not case studies with measured outcomes. No percentage saving, attendance figure, revenue figure or current-usage status is claimed for any of them, because our records do not establish one.
Discuss your own event requirements
Tell us about your delegate numbers, sessions and identification needs. We will show how this maps to our conference management approach.
Conference Day Operations
Only the workflows supported by our documented implementation experience are listed here.
Registration and check-in
Pre-registered or on-site registration, with a delegate record created or matched.
Badge scanning
Barcode or smart-card identification at the point of check-in.
Entry and access
Access to defined conference areas, where documented in our implementation experience.
Sessions
Access control for sessions, where documented.
Workshops
Workshop attendance tracked as part of the conference structure.
Exhibition and booths
Booth-level scanning of delegate badges.
Lunch and kit distribution
Barcode-based control at operational counters, where documented.
Delegate messaging
Kiosk-based delegate-to-delegate messaging, where documented.
Reporting
BSD Infotech’s conference management application provides MIS reports, including registration reports, so organizers have operational information about their event. Reports shown in our documented implementation experience include registration reports, travel reports, tour reports and workshop reports. We have not described the specific layout of any report here, and do not claim a report exists beyond what is documented.
Customized Conference Management
Conference requirements differ by event. BSD Infotech’s documented conference management system included configurable, conference-specific functionality across:
We do not promise a specific integration that is not documented. Tell us your requirement and we will confirm what can be configured or built. See customized software development.
Conference Management Implementation
This describes BSD Infotech’s general implementation approach, not necessarily every step used in a specific historical event.
Understand event requirements
Delegate numbers, sessions, exhibitions and identification needs.
Define registration and delegate workflows
How registration, categories and fees should work for this event.
Configure conference structure
Set up the conference, its dates, workshops and hotels.
Configure identification and badge workflow
Barcode badges or smart cards, as required.
Configure session and exhibition workflows
Session, speaker and booth/exhibition information.
Integrate barcode or smart-card hardware
Where required, integrate scanners, guns or readers.
Test event workflows
Confirm registration, check-in and counter workflows before the event.
Deploy
Roll out the application for the event.
Train event staff
Train the people running registration and counters.
Support event operations
Support during the event itself.
Why Choose BSD Infotech for Conference Management
Operating since 2005
Software and technology solutions from New Delhi.
Historical conference-management implementation experience
A repeat relationship across more than one conference and event.
Barcode experience since 2006
Barcode identification integrated into delegate and event workflows.
Software and hardware integration
Applications integrated with barcode guns, scanners and smart-card readers.
Custom business applications
A reusable conference management application, configured per event.
Database-driven applications
Applications built on a proper database, not spreadsheets.
Conference and event workflow understanding
Registration, identification, sessions, exhibitions and event-day operations.
Frequently Asked Questions
Ready to Discuss Conference Management Software?
Tell us about your event — delegates, sessions, exhibitions and identification needs. BSD Infotech can show our conference management approach and discuss integration and support.